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Statewide Services Grant
Purpose
The Statewide Services Program funds statewide cultural service organizations through a partnership agreement with the South Dakota Arts Council. Grants are made to help meet the mission, goals and strategies of the Council’s long-range plan.
The funding category is designed to:
- Provide services to South Dakota’s arts organizations, artists and the general public.
- Increase the state’s public awareness of the arts.
- Advance arts education for pre K-12 students.
- Advocate for the arts.
Eligible
Nonprofit arts organizations designated as federally tax-exempt under the IRS Section 50l(c)(3), units of government, or nonprofit educational institutions with a statewide service mission statement which benefits the arts.
The Statewide Services Program is not open to applications in the same way as other grants. Proposals are accepted only after discussion and agreement has been reached with the South Dakota Arts Council and staff as to the nature of statewide arts services to be provided during the fiscal year for which funds are requested.
South Dakota Arts Council anticipates applicants to be South Dakotans for the Arts and South Dakota Public Radio for their “Arts Advocate” programming. If other organizations have questions about the Statewide Services Program, please contact the South Dakota Arts Council staff before January 1.
Deadline
Discussion of the need for the proposed services, a plan for providing these services and proposed grant amount must take place with the South Dakota Arts Council staff and executive committee prior to January 1.
All application materials must be postmarked by March 1. Late applications will not be accepted. Please keep in mind that many post offices will not postmark after 5 p.m. Contact your postmaster if you have any questions. Applications may be delivered in person to the South Dakota Arts Council office no later than 5 p.m. on March 1. Applications submitted by facsimile (FAX) machine will not be accepted. Grant awards will be announced in May for the fiscal year starting July 1.
Grant Amount
No more than 50% of the total costs of the service plan may be requested from the South Dakota Arts Council. Awards are based upon the written grant proposal, proposed budget and Criteria for Awarding Grants. Funds may be requested as needed throughout the fiscal year. The final payment (10% of grant) will be made upon receipt of the evaluation.
Criteria for Awarding Grants
Applications are reviewed by appropriate arts discipline panels and the Council with consideration given to:
- Quality of proposal.
- Indication of need.
- Proposed achievements and methods of evaluation.
- Importance of proposed services.
- How the service assists the arts council in accomplishing the mission, goals and strategies of the Council’s long-range plan.
- Quality of the organization.
- Realistic budget showing cash support from other public and private sources.
Application Procedure
The applicant must submit the following materials:
- Front Page. Page one of the application proposal with an original signature
- Before completing the application form, read the Glossary and Grant Application Codes.
- A summary of the applicant’s mission and goals as they relate to this application. Use only the space provided.
2. Narrative. Add to the application up to three single-side pages presenting a clear, concise description of the following:
- services to be provided
- needs to be addressed
- what the service program is expected to achieve
- how the service program will be evaluated and in what ways the services assist the Arts Council in accomplishing its long-range plan.
3. Budget Explanation Page(s). A detailed income and expense budget for the service program, showing how the requested funds will be spent. Add single-side page(s) to the application.
4. Organization Description. A brief description of the applicant organization, including a summary of its background, purpose, and experience in the area for which funds are requested. Add the single-side page(s) to the application.
5. Administrators List. Name(s) and qualifications of the person(s) who will administer the grant and/or provide services. Add the single-side page(s) to the application.
6. Directors. Name(s) and primary professional affiliations of the organization’s board of directors or trustees. Add the single-side page(s) to the application.
7. Supporting Print Materials: Two copies each of up to five single-side pages of printed material about the applicant organization.
8. Two copies each of up to five program brochures or equivalent documentation.
9. Return Mailer. Submit a self-addressed mailer with postage for return of artistic documentation. Applicants may also pick up documentation at the SDAC office within 30 days after the grant announcements.
Make a copy of the application packet for your files before submitting the application.
Evaluation
Evaluations are due within 30 days from the ending date of the fiscal year. Information required on the Evaluation Form includes description and comments on the project, rating (with explanation) of the project, number of events scheduled, actual number of individuals benefiting (attendance), actual number of artists participating, and financial report.
Subsequent grants are dependent upon receipt of completed evaluation reports.
STATEWIDE SERVICES GRANT CHECKLIST HOW TO
PACKAGE YOUR APPLICATION FOR SUBMISSION
Send one copy of the application form and attachments. Pages must be single-sided, 8 1/2” x 11”; oversized materials and newspaper clippings must be photocopied or laid out to fit this format. Applications must be postmarked or hand-delivered by the deadline. Retain a copy for your records.
Illustrated below is the order in which application, attachments, and supplementary materials must be assembled. To have documentation returned, you must enclose a self-addressed mailing package with adequate postage.
Checklist of Materials and Assembly Order
1. Application Form
2. Application Narrative
3. Budget Explanation Page(s)
4. Description of applicant organization
5. Administrators List
6. Board of Directors or Trustees
7. Supporting Print Materials (i.e. printed reviews, programs, etc.)
8. Program brochures or equivalent documentation, if applicable (2 copies each of up to 5 brochures)
9. Self-addressed mailer with adequate postage to have documentation returned
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